Funding program

IEEE R10 Young Professionals UpSkill

IEEE Region 10 Young Professionals UpSkill aims on initiating professional development activities in section and council level for young professional engineers and also to provide a platform for them to enhance their soft skills for a successful career.

Purpose

IEEE Region 10 Young Professionals UpSkill aims on initiating professional development activities in section and council level for young professional engineers and also to provide a platform for them to enhance their soft skills for a successful career.

Who Can Submit a Proposal?

Only Young Professionals Affinity Groups (YPAGs) or Councils of IEEE Region 10 are eligible to submit the proposal.

Qualification Criteria

Submissions must fulfill all the criteria in order to be eligible for the collaboration and a fund will be provided by the IEEE R10 Young Professionals Committee for the selected proposals.

  1. Only Young Professionals Affinity Groups (YPAGs) or Councils of IEEE Region 10 are eligible to submit the proposal.
    • Each Young Professionals Affinity Group or Council is only allowed to obtain this fund once a year.
  2. The proposal should be submitted by the project leader. The project leader should be the focal volunteer till the completion of the project. The project leader can be any IEEE Young Professional member of the Young Professionals Affinity Group or Council in which the proposed project is expected to be carried out. The YPAG / Council chair must endorse the proposal when the project leader (Submitter) is NOT the Chair of the Young Professionals Affinity Group/ Council.
    • The IEEE Officer Position of the endorser should be reported via IEEE vTools, for the endorsement to be considered valid.
  3. The proposal format should STRICTLY follow the template provided. Please download the proposal template at this link.
  4. The proposed activity should be an independent program (the proposed activity should not be a sub activity under another program).
    • Each selected activity will be titled with IEEE Region 10 Young Professionals UpSkill brand name followed by the Section / Council name (please refer to the Marketing Section for more details).
  5. YPAGs and Councils must adopt the R10 Young Professionals UpSkill program structure (The program structure is stated in the proposal template) provided by the IEEE R10 Young Professionals committee.
    • The activity could be organized in Face-to-Face or virtual or hybrid modes.
  • The virtual activities shall be hosted via any online platform (e.g. Webex, Zoom, Youtube or Google Meet). Virtual activities should be recorded, and the links to access the recorded clips should be stated in the activity report that will be submitted for reimbursement claims (please read the “Reimbursement Claims” section below for more details).
  • Face-to-Face activities must adhere to the provided Standard Operating Procedures set by the country where the activities will be carried out.
  1. The activity must deliver two or more tracks that are listed below. The tracks recommended, but not only limited to the following:
    • Code Of Ethics for Engineers
    • Leadership and Entrepreneurship
    • Soft Skills
    • Sustainable Development
    • Engineer In Society
    • Basic Management for Engineers
  2. The program should comprise at least three talks/keynotes, at least one panel discussion, at least one workshop session, and at least one networking session. In addition, hands-on demonstrations and other program elements are encouraged.
  3. Make sure the duration of each session (talk/workshop/panel discussion) is no more than 90 minutes. A full-day event should comprise at least 4 sessions and a half-day event should comprise at least 2 sessions.
  4. The attendee/participant registration rates should reflect discounts for IEEE Young Professional members

Proposal Judging Criteria

The proposal will be judged according to the following:

  • The quality of the proposed program and its speakers. The inclusion of speakers from IEEE, industry, and government and as well as collaborations with industry and other organizations will be an added advantage. 
  • The reason for your appeal, in what way the project will address your affinity group’s needs, and the importance of conducting the project in your section / council. 
  • Impact – A description of how the planned activity can benefit the professional development of Young Professional members. 
  • Metrics to measure its success (Number of Young Professionals members, participants, and collaborators). 
  • Financial support requested from R10 Young Professionals. Financial support requested, should strictly follow the Region 10 Matching Fund policy. 

Funding Limits

Each selected proposal can be funded with a maximum of US$ 400 in accordance to Region 10 Matching Fund Policy as indicated below.

Policy of Region 10 Matching Fund

  • For Large Section projects, R10 will support 50% of total expenses.
  • For Medium Section projects, R10 will support 75% of total expenses.
  • For Small Section projects, R10 will support 100% of total expenses.
  • For Councils projects, R10 will support 100% of total expenses.

The remaining funds will have to be supported by the section and/or any other source of funding.

Section Classification

    • Large Section: 1,501 or more members (including Students) as of 31 December of the prior year.
    • Medium Section: 501-1,500 members (including Students) as of 31 December of the prior year.
    • Small Section: 500 or fewer members (including Students) as of 31 December of the prior year.

    For example, if the proposed project budget is US$ 600, then in case of a large Section project the R10 contribution would be US$ 300 (50%) and for Medium Section project it will be US$ 400 (maximum limit) and not US$ 450 (75%). 

    The R10 Section Grouping guide can be found in here, in case the section classification is not known

    Similarly, for a small Section project, R10 will fund no more than US$400 (maximum limit) even if the budget is US$ 401.

Submission Process

The proposals submitted should include a brief overview of the activity to be conducted along with the impact of the activity. A proposed date, program, and expected outcome should be included in the proposal. The proposal format should follow the template provided.

The proposals should be submitted via the R10 Young Professionals Submission Portal with the following steps.

  • Step 1: Access the Young Professionals Submission Portal
  • Step 2: Register as a “user” or Login with your IEEE/Google account
  • Step 3: Select the funding category from the drop-down menu (R10 Young Professionals UpSkill)
  • Step 4: Complete the questionnaires
  • Step 5: Upload the proposal (The proposal format should follow the template provided. Please download the proposal template at this link)
  • Please skip Step 6, if the YP Affinity Group / Council chair is the project leader (submitter).
  • Step 6: Request & receive endorsement.
    (Step 6 is only applicable if the project leader (submitter) is NOT the YPAG / Council chair. The endorsement should be requested via the Region 10 Young Professionals Submission Portal. Submit a request for endorsement by providing the endorser’s contact information. The endorser should be the YPAG / Council Chair. Once the project leader has submitted a request for endorsement, the endorser will be receiving an automated email from the system to provide the endorsement at a dedicated webpage)

The endorsement should be submitted before the proposal submission deadline. Once the endorsement is received, the proposal gets automatically completed in the system. No further action is needed.

Project Timeline

28th March 2022
Submissions start
28th April 2022
Last date to submit proposals
15th June 2022
Shortlist projects Round 1
22nd June 2022
Last day to submit Round 1 declarations

(only applicable to the Round 1 shortlisted projects)

24th June 2022
Shortlist projects Round 2

(only applicable if any of the Round 1 shortlisted projects do not confirm)

30th June 2022
Last day to submit Round 2 declarations

(only applicable to the Round 2 shortlisted projects)

2nd July 2022
Official Winners announcement
July – October 2022
Event planning and execution

(only applicable to the selected projects)

Recognition

E-certificates will be awarded to all Affinity Groups that have completed the proposed project successfully. Project articles will be published in R10 Young Professionals website and Region 10 Newsletter.

Reimbursement Claims

Reimbursement claims are only applicable for proposals that are selected for funding. A detailed report should be submitted within the specified period to IEEE R10 Young Professionals Committee. A brief flow of the activities accompanied by pictures must be in the report. The report should include the attended number of participants (specifying IEEE members attendees). The report format should strictly follow the templates provided. The report templates will be provided to all fund recipients during the results notification stage.

The funds will be transferred only upon receiving and approval of the following items:

  • Activity Report
  • Finance/expense Report  
  • All Receipts
  • Event Recordings (only applicable for virtual activities)

Contact

For enquiries please contact: r10yp@ieee.org