IEEE R10 Awards & Recognitions – Call for Nominations Rules and Guidelines

Introduction

IEEE Region 10 (R10) has established through its Bylaws the Awards & Recognition Committee and commissioned it to assist the Region in recognizing, rewarding and promoting excellence in all facets of the professional lives of its members.
The Committee is responsible for conducting programs which provides the means to recognize the individual or collective efforts of the membership in promoting the interests of IEEE as reflected in the operation of R10 and its entities. Functions and Composition of the Committee are described in this manual. Descriptions of all R10 awards coordinated by the Committee are also assembled.

Functions

  •   Develop and implement awards and recognition program and procedures designed for sponsorship specifically by R10.
  •   Serve as an action body within R10, relating to various awards and recognition programs within the IEEE, and act as an information source on them.
  •   Represent R10 on the MGA Awards & Recognition Committee.
  •   Develop and implement suitable documentation of awards and recognition presented by R10.
  •   Develop procedures for publicizing the availability of awards and recognitions within the IEEE; actively encourage the Sections to nominate members for all appropriate awards and provide such assistance may be necessary for accurate, timely and professional nominations and assist in affording appropriate media exposure to awardees.
  •   Develop budgeting procedures for R10 awards and serve as a resource on various funding processes as may be available and permitted in support of the awards programs. Composition
  •   The R10 Awards & Recognition Committee Chair is appointed by the R10 Director.
  •   The Committee should consist of not less than two members appointed by the Awards & Recognition Committee Chair and endorsed by the R10 Director. R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

R10 Awards and Recognition Program
R10 Outstanding Large, Medium and Small Section Award – to recognize the

excellent work of the Section in the prior year (Annex A).
R10 Best Membership Growth Large, Medium, Small Section Award – to recognize

the excellent work of the Section in the prior year (Annex A).
R10 Best Membership Retention Large, Medium, Small Section Award – to

recognize the excellent work of the Section in the prior year (Annex A).
R10 Outstanding Volunteer Award – to recognize the excellent work and contribution

of outstanding volunteer to the Section (Annex B).

R10 Humanitarian Technology Activities Outstanding Volunteer Award – to inspire scientists and engineers to become socially responsible and be engaged in developing technological solutions to improve living conditions and livelihood of people thus making a difference in peoples’ lives in a cost effective and sustainable manner (Annex C).

R10 Humanitarian Technology Activities Outstanding Section Award – to recognize the Sections who have done outstanding work in identifying social issues and made efforts to solve those issues through the use of technology or any other means (Annex D).

R10 WIE Outstanding Professional/ Student Volunteer Award – to recognize individuals who have exhibited exemplary and substantive leadership of an extraordinary nature in implementing activities which support the visions of IEEE WIE and R10 WIE, at the local, regional, national, and/or international level (Annex E).

R10 WIE Outstanding Section/ Student Branch Affinity Group Award – to recognize distinguished WIE Section Affinity Group and WIE Student Branch Affinity Group respectively in R10 (Annex F).

R10 Young Professionals Outstanding Volunteer Award – to recognize the efforts and achievements of those individuals who have made substantial contributions to IEEE and Young Professionals Affinity Groups. The award is conferred upon two young professionals; one from academia and one from industry. (Annex G).

R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

R10 Young Professionals Outstanding Section Affinity Group Award – to recognize distinguished Young Professionals Affinity Groups. The award will be conferred for one best Affinity Group who have done quality activities at Section and/or Region level and had done significant collaborations with others (Annex H).

R10 SAC Outstanding Volunteer Award – to recognize a member who has been organizing activities and providing impetus to growth of student involvement for IEEE activities and events. These awards will help improve student member retention, recruiting new members and reporting from Student Branches & Sections (Annex I).

R10 SAC Outstanding Student Branch Award – to recognize a student branch that has maintained membership, provided student members with opportunities to volunteer, and helped in promotion of IEEE and its mission. IEEE R10 recognizes the role of Student Branch in representing and fulfilling the needs of the members and the missions of R10 and IEEE. This award will help improve the membership, membership satisfaction and retention (Annex J).

R10 Educational Activities Outstanding Group Award – to recognize Section/Student Branch/Affinity Group who have exhibited exemplary and substantive leadership of an extraordinary nature in implementing activities in the scope of EA, as stated above, at the local, regional, national, and/or international level (Annex K).

R10 Educational Activities Outstanding Volunteer Award – to recognize individuals who have exhibited exemplary and substantive leadership of an extraordinary nature in implementing activities in the scope of EA, as stated above, at the local, regional, national, and/or international level (Annex L).

R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

R10 Young Professionals Outstanding Volunteer Award ** One award each for Academician and Industry Practitioner

(Updated on 1 March 2020)

Introduction

Annex G

IEEE Region 10 (R10) places very high priority to assist young professionals in their early career by creating opportunities to network, refine and plan their career goals, and learn soft skills to boost their chance for success. IEEE Region 10 recognizes the vital role volunteers play in the realization of these objectives and has launched the Young Professionals Volunteer awards to motivate and recognize the efforts and achievements of those individuals who have made substantial contribution to IEEE and Young Professionals Affinity Groups. The award will be conferred upon two young professionals; one from academia and one from industry, whose substantive projects or achievement of a relatively short nature (one to three years) have left an undeniable imprint on the fabric of Young Professionals operations within Region 10.

Purpose

The Region 10 Young Professionals Outstanding Volunteer Award aims to encourage the high- spirited volunteerism and contributions of individuals and showcase their initiatives that have benefited a larger volume of Young Professionals.

Scope

Based on the merit of candidates in each category, the R10 Young Professionals Awards Committee will select the winner in each category for the contest year. If no candidate is found to be suitable in a category, no award will be given in that category for the contest year.

Eligibility

Academician

  •   The individual nominated must be a Young Professionals member and from academia, at the time of nomination.
  •   The individual should have made substantial contributions to the activities of Young Professionals in their Section and/or Region 10, which have directed to the fulfillment of one or more of the goals of Region 10 and/or MGA Young Professionals. The activity mentioned will be considered only if it is reported in the official reporting system, vTools Events.
  •   The individual should not have received the same award in the past three years. Industry Practitioner
  •   The individual nominated must be a Young Professionals member from Industry, at the time of nomination.
  •   The individual should have made substantial contributions to the activities of Young Professionals in their Section and/or Region 10, which have directed to the fulfillment of one or more of the goals of Region 10 and/or and MGA Young Professionals. The activity mentioned will be considered only if it is reported in the official reporting system, vTools Events. R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

 The individual should not have received the same award in the past three years.

Nomination Conditions

  •   The nominee should be a member of IEEE and should be residing in the geography of IEEE Region 10.
  •   Any IEEE member (except for Student member) can nominate a potential candidate for the award and it should be endorsed by the respective Young Professional Chair or Section Chair. No self-nominations will be accepted.
  •   The nomination form is available at http://yp.ieeer10.org/awards/
  •   The completed nomination form with an endorsement should be sent as pdf before the mentioned deadline. Basis of Selection The following points will be considered in the selection:
  •   The contributions of the individual that created an impact and added value to the membership of IEEE Young Professionals
  •   The long-standing impact of the activity or activities organized by the individual towards the goal of IEEE MGA Young Professionals and/or Region 10 Young Professionals Selection Committee The Region 10 Young Professionals Awards Committee will evaluate and rank the nominations. Selection Committee The R10 YP awards selection committee is composed of at least 3 members, 2 of whom are nominated by the R10 YP committee and to be headed by the latter’s chair. The award selection committee reserves the right to present no award if the committee is not satisfied with the standard or quality of entries received. The decision of the award selection committee, as approved by the R10 Director, is final. Schedule
    • Call for Nominations: 1 March
    • Nomination Deadline: 1 May
    • Evaluation period: 10 May to 10 July
    • Recipient Notified: 20 July Award Instrument A plaque will be awarded to the winner(s).
      One-year IEEE Membership fee (basic fee only) will be subsidized by R10 for the award winner(s). Presentation The award will be presented during the R10 SYWL Congress if scheduled for the year, with winner attending on self-funding basis. Otherwise, the award will be handed over to the respective Section Chair during the Region 10 Annual General Meeting for presentation to the winner during an appropriate local event.

R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

Record/ Notification

The IEEE R10 Young Professionals Committee Chair notifies the result of selection by e-mail to individual award recipient. R10 Awards & Recognition Committee Chair will make an official result announcement to the Section/ Council Chairs and Secretaries, and also maintain a record of award recipients on the R10 Website.

Submit all nomination forms to:

  •   R10 Young Professional Committee Chair, Prof. Takuo Suzuki takuo.suzuki@ist.aichi- pu.ac.jp
  •   Cc. IEEE Asia-Pacific Limited Office (ieeeapo@ieee.org)
  •   Cc. to R10 Awards & Recognition Committee Chair (epdadios@gmail.com)

R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

Annex H R10 Young Professionals Outstanding Section Affinity Group Awards

(Updated on 1 March 2020)

Introduction

IEEE Region 10 (R10) places very high priority to assist young professionals in their early career by creating opportunities to network, refine and plan their career goals, and learn soft skills to boost their chance for success. R10 encourages and financially supports Young Professional Affinity Groups in the region to conduct activities beneficial to the members and realize R10 objectives. R10 has launched the Young Professionals Affinity Group awards to motivate and recognize the efforts and achievements of Young Professionals AGs. The award will help Young Professionals AGs in its membership development by member’s satisfaction. The award will be conferred for one best Affinity group who have done quality activities and have secured high member increase and retention.

Purpose

The purpose of this award is to recognize the achievements and activities of one best outstanding Young Professionals Affinity Group in Region 10. This recognition will motivate the winners to do even better and serve as examples for others to follow.

Scope

Based on the merit of each nomination, the R10 Young Professionals Awards Committee will select one winner for the prevailing contest year. If no Young Professionals Affinity Group is found to be suitable, no award will be given in the contest year.

Eligibility

  •   Only Young Professionals Affinity Groups in Region 10 are eligible to apply.
  •   The Young Professionals Affinity Group will not be eligible to receive this award twice within five years.
  •   The Young Professionals Affinity Group must have done at least four activities for its members a year and must have held a minimum of three administrative meetings a year. The activity mentioned will be considered only if it is reported in the official reporting system, vTools Events. Nomination Conditions
  •   Nominations should come from the Chair of the Young Professionals Affinity Group and it should be endorsed by the respective Section Chair.
  •   The nomination form is available at http://yp.ieeer10.org/awards/
  •   The completed nomination form with an endorsement must be sent as pdf before the mentioned deadline. Basis of Selection The following points will be considered in the selection:
  •   The number of activities for Young Professionals members
  •   The number of collaborations with industry or academia or both. R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

 The quality of Young Professionals Affinity Group Management including administrative meetings, activity reporting, succession planning for future and any best practice that can be emulated by other Young Professionals Affinity Groups.

Selection Committee

The Region 10 Young Professionals Awards Committee will evaluate and rank the nominations.

Selection Committee

The R10 YP awards selection committee is composed of at least 3 members, 2 of whom are nominated by the R10 YP committee and to be headed by the latter’s chair. The award selection committee reserves the right to present no award if the committee is not satisfied with the standard or quality of entries received. The decision of the award selection committee, as approved by the R10 Director, is final.

Schedule

  • Call for Nominations: 1 March
  • Nomination Deadline: 1 May
  • Evaluation period: 10 May to 10 July
  • Recipient Notified: 20 July Award Instrument A plaque will be awarded to the winner. Presentation The award will be presented during the R10 SYWL Congress if scheduled for the year, with winner attending on self-funding basis. Otherwise, the award will be handed over to the respective Section Chair during the R10 Annual General Meeting for presentation to the winner during an appropriate local event. Record/ Notification The IEEE R10 Young Professionals Committee Chair notifies the result of selection by e-mail to individual award recipient. R10 Awards & Recognition Committee Chair will make an official result announcement to the Section/ Council Chairs and Secretaries, and also maintain a record of award recipients on the R10 Website. Submit all nomination forms to:
  •   R10 Young Professional Committee Chair, Prof. Takuo Suzuki takuo.suzuki@ist.aichi- pu.ac.jp
  •   Cc. IEEE Asia-Pacific Limited Office (ieeeapo@ieee.org)
  •   Cc. to R10 Awards & Recognition Committee Chair (epdadios@gmail.com) R10 Awards & Recognition – Call for Nominations – Rules and Guidelines Updated by Ewell and Reviewed by Prof. Elmer P. Dadios on 27 February 2020

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